Kim: Hello and welcome to Episode 3 of the Balancing Mom Podcast. In today’s episode, we’re tackling the forever daunting and endless time management challenge. How do we keep up with everything? Stay tuned to hear about our tools, tips, and tricks that make time and date when a creative and therapeutic process rather than a stressful one.

Stacy: And this begins our podcast.

Kim: So, Stacy how do you keep up with everything? Ha ha ha ha ha ha.

Stacy: This is a trick question. I sometimes feel like I’m making the appearance of keeping up with everything because I have so many planners and so many calendars… and so many lists. We’ve even talked about where we keep our lives organized and other podcasts… How I carry or my lists every day.

“This is a trick question. I sometimes feel like I’m making the appearance of keeping up with everything because I have so many planners and so many calendars…”

Kim: Yeah, we did talk about the morning list or just the general lists. But, yeah between… This is what I realized. I mean so much. So, I mean, work tasks. We’re both doing project management.

Stacy: Other people’s lists and tasks…

Kim: That was just my general family stuff. Like my core family’s You know, the kids, the husband, the dog, the cat, the fish, the chicken… And then friends. I mean outside of this we’re friends! We have friends besides each other…

Stacy: Yes. It’s shocking.

Kim: But kids school.

Stacy: So many extracurricular activities.

Kim: And then my activities and your activities. You do barre, you play football.

Stacy: And doing my Peloton… And it all just somehow ends up one calendar for me. And. There are… I cannot tell you how many times I’ve got my dates wrong with an electronic calendar. Did you ever tell you about the time that I planned a vacation with our friends? This was prior to kids okay… this was a far less complicated of a life. Planned to vacation with our friends to the beach. And, I planned it for the wrong weekend. Because I accidentally moved it on my icloud calendar.

Calendar at a deskKim: (gasps) So hold on. Did they did you all end up like at a resort hotel.

Stacy: No I caught it before it happened. I called to confirm an early check-in, And then I hear “But you’re not here this week.” I was like “Oh #$&*^… we’re not!?” So, we got lucky that we didn’t make the trip but, I from then have been on this epic quest to find the perfect planner. Cause I need to write it on paper.  So, that my fat fingers don’t move dates around to my calendar. I do trust my calendar. It is honestly a really good way to communicate and be on the same page with others that are in my family. We have an Au pair. Jon looks at the calendar. But, I really trust a paper calendar.

Kim: Sure. When you write things down you remember better. I mean I remember you texting me “what calendar did you figure out… what’s best for you?” And, it was the same thing: “ohhhh i don’t know… Now we’ve tried so many.” I mean, you remember that Facebook post I posted a few months ago. “I’m supposed to be having lunch with someone… There’s no location. It just says ‘LUNCH’ on my calendar. So I haven’t met you… Wherever we’re supposed to be. I’m so sorry because I don’t know who you are. Or where you are…”

Stacy: And it’s so easy to do! And you can even do that with a paper calendar. That’s not fair. That’s not fair to you Mr. or Mrs iCloud calendar.

Kim: So. So, we do get things wrong. We miss things. I mean I RSVP ‘yes’ to two birthday parties. Then I showed up at one thinking it was the other party.

Stacy: Was it a costume party?

Kim: No! But I thank goodness it was kid party! But still, I’m like… And then the other one had already happened! And I thought it was coming… So, yes. So many things to get along. What have you figured out?

Stacy: Well, we have not completely committed to any ONE calendar yet. I’m still using iCloud. It is the best way to keep the Au Pair on board with things. I have a calendar on my fridge for the month. I put major things on there. So, that someone can catch my mistake of booking a vacation on the wrong weekend. I tried to keep a paper calendar in a common area for some time and put priorities. Like daily type priorities… No one wants to be micromanaged my house.

Kim: Nobody looks at that?

Stacy: No! shocker! And for me personally, I have an Erin Condren planner.

Kim: Okay I’ve seen that.

Stacy: Oh yes you’ve seen that thing.

Kim: You’ve had a couple?

Stacy: Yes. Yes, this is year three. I find it quite therapeutic to put these beautiful, sometimes useless, nice-lettered entries into it.

Kim: Okay.

Stacy: Where it says things like “family beach vacation” in colorful letters and my husband looks at it, and he’s colorblind and doesn’t care.

Kim: Not laughing at him, so he knows that.

Stacy: He said, “That’s great, you have put our family events on the calendar…” But, what I really love about is that it’s therapeutic. I’ve learned to do hand-lettering and that sort of thing. So, often times I find myself in meetings at work and taking notes where I do my to-do list within my Erin Condren planner. And, I can listen and write these nice little notes to myself in my book. Then it is a carry over on my to-do list for the next day.

coffee and calendars

Kim: Yeah… We have a little bit similar. You know I just ordered my monthly planner. I am more a monthly person. I want to see the whole month at one time. And I struggled to transfer what was on the month view to the weekly view. So, I stuck everything together with a monthly plan, and Erin Condren has a great monthly calendar.

Stacy: I just ordered that for my mother-in-law.

“I make a weekly schedule of our chalkboard. And so, the children know exactly what is happening that week and when. And, I also put the food menu up there.”

Kim: I still write everything down in my own personal calendar. And the other thing I also do is.

Stacy: Rip pages out if you write a letter incorrectly. I’ve seen you do that in your notebook

Kim: Yes! But, you can’t do that in a planner you know. So, I had my personal calendar. And then I transfer everything from that personal calendar onto the family monthly paper calendar that’s on the refrigerator. And, sometimes my husband will write things on the paper calendar on the refrigerators. So, I will look at it and then transfer it onto my personal planner. That’s one. And then. I make a weekly schedule of our chalkboard. And so, the children know exactly what is happening that week and when. And, I also put the food menu up there.

Stacy: Oh that’s a key one.

Kim: So, they know what’s coming. Not what date it’s on, but they know what meals. And that way my husband knows what he can pick from too when he’s doing the cooking. So, we have that. And then, the husband and I share a Google calendar.

electronic calendarStacy: So, You do keep an electronic calendar as well.

Kim: Yes. So, I do the project.

Stacy: Being married to a project manager must be a nightmare.

Kim: That system seems to work the most. But, the most exact one is the one on the fridge.

Stacy: That one gets left behind a little bit for us. It is a great tool but it says July. But it’s now August and July is still out there… I mean, granted this is a rough month for us too. I should put everything on there. We have a lot of events coming up. Summer’s hard.

Kim: Summer is hard.  Because there is no consistency.

Stacy: This month is rough. A Spartan Race… A beach vacation… my mom’s coming. Uh oh… Am I overcommitting again?! I need to put it on the calendar so I can see! We’re watching it happen!

Kim: You’re like ” Oh, but my Erin Condren calendar hasn’t arrived yet.

Stacy: It hasn’t!

Kim: So, you get a month break. Yeah. It’s a juggling act. And I still want to over-schedule.

“I have found that I used to be obsessed with getting everything on this calendar… I don’t need to plan it days and weeks ahead of time. Just letting go of being overcommitted to a planner or schedule, I think he has eased my mind a little bit – just being able to go with the flow.”

Stacy: I have found that I used to be obsessed with getting everything on this calendar… on all of my calendars.. wherever they were. And, I have been far more forgiving of myself this year, with scheduling. And I think with that, I’m still doing the overcommit thing. But, with that, I’ve become a little less stressed out about the calendar. Birthday parties are going come and go. I CAN go to Target that morning and get a present. I don’t need to plan it days and weeks ahead of time. Just letting go of being overcommitted to a planner or schedule, I think he has eased my mind a little bit – just being able to go with the flow.

Kim: That’s true. We did that. I really wanted to go camping early in the summer. And so we reserved a spot up at Falls Lake. And the weekend came, and there was just no way going to happen. And, that’s okay. It didn’t happen. And, that is okay. So, we had that and then I completely forgot that Peter’s coworker was coming over for dinner. And, I got home and hadn’t defrosted anything. So, I mean they were on their way and I’m like “oh my gosh what my going to cook for them?” BACON. Everyone loves bacon.

Stacy: Four pounds of bacon. Here you go. It’s a self-serve Bacon bar.

Kim: So, I do pasta with bacon.

Stacy: It’s delicious.

Kim: Yeah. So. I was like is what it is.

Stacy: And I’m sure they enjoyed it.

Kim: I’m sure they did.

Stacy: I think it’s… I think the best tool is letting go.

Kim: Especially at that dinner date. Because then Chima proceeded to poop on the floor and my daughter got a bee sting right afterward. So, it was it… it was fun.

Stacy: Yeah.

Kim: There’s nothing like dinner at Kim’s house. Come on over!

Stacy: We’ve got bee stings here. Doggy poopy-bags over here.. and bacon… Bacon bar! Everyone is gonna come to visit you for that!

Stacy: Kim and I are grateful that you decided to join us for today’s discussion. We invite you to explore more topics that we dive into on Balancing Mom and visit our website at 3BossyBees.com. That’s the number three bossy bees Dotcom. We appreciate your feedback in the reviews as well. Please visit us again next week as we talk about that never-ending cost of childcare and how you can plan for the long haul. Until then keep calm and YOU KNOW YOU’VE GOT THIS!

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